Church Point

Nextdoor

Board of Directors Meeting – October 28th, 2024

A Board of Directors Meeting is scheduled for Monday, October 28th, 2024 at 06:30 PM in the former Cellars Restaurant at the Church Point Manor. All Board of Directors meetings are open to HOA members of record.

Agenda

  1. Call to Order Board of Directors Meeting / Establish Quorum
  2. Homeowners Forum 
  3. Approval of Minutes September, 2024
  4. Financial Report September, 2024
  5. Committee Reports
    1. Social Committee
    2. Landscaping Committee
    3. AREC
    4. Communications Committee
  6. Managers Report (no verbal reporting necessary as report follows agenda)
  7. Unfinished Business
    • 4072 Timber Ridge – Landscaping
  8. New Business
    • 4047 Timber Ridge – Landscaping
  9. Executive Session: As needed – Review Delinquency & CCR History Report. Additionally, review of other items of confidential nature as needed.
  10. Reconvene in Open Forum and vote on any items addressed in executive session.
  11. Adjournment

Minutes

DRAFT — DRAFT — DRAFT

Called to order at 6:31 pm. A quorum was confirmed.

Board members present:

  • Gary Lauck, President
  • Michael Gen, Vice President
  • Don Degner, Treasurer
  • Jack Timms, Vice Treasurer
  • Jill Albright – Select Representative

Homeowner’s Forum:

  • Absentee vs. Proxy and hand-carried vs. mailed-in voting for Annual Election was discussed. Board mentioned that the Virginia Code had recently changed and that the an explanation will be posted to the website prior to the election. 
  • A question was raised regarding a new process necessitated by the Corporate Transparency Act for all new (and remaining) board members. The Board will decide if Select Group or the attorney will handle this going forward. 

Secretary’s Report

  • Prior meeting minutes were evaluated and approved unanimously.

Treasurer’s Report

  • Operating funds, revenue and reserve totals were reviewed, explained, and approved unanimously. 

Unfinished Business

  • Timber Ridge violations were discussed.
  • Gazebo Christmas tree and Santa visit were discussed.
  • ‘Caroling and S’mores’ was discussed.
  • Pollinator garden and beehive ideas were discussed. Concerns were raised about security, maintenance, and potential liability.  
  • A question was raised about the Christmas Party. Board responded that ‘it will happen’ – details to follow later. 

Committee Reports

  • Social: 
    • Approximately 40-50 people were present for the Halloween for Kids activity the previous Sunday. 
    • Christmas decorating contest dates/details to be determined.
      • Need to identify a replacement for Carrie Lauck
  • Landscaping:
    • Pansies have arrived
    • Committee is working on a long-term plan for tree replacement
    • Discussed missing/stolen sign at Thoroughgood Trail.
    • Broken streetlight and sidewalk issues were discussed.
  • Communications:
    • Johan has resigned as the Communications Committee Chair. A replacement is required. Board estimates that this position requires approximately 5 hrs per month. 

Meeting adjourned to Executive Session at 7:07 pm.