Church Point

Nextdoor

Board of Directors Meeting – April 17th, 2023

A Board of Directors Meeting was help on Monday, April 17th, 2023 at 06:30 PM in the former Cellars Restaurant at the Church Point Manor. All Board of Directors meetings are open to HOA members of record.

Agenda

  • 6:30 pm: Call to Order Board of Directors Meeting / Establish Quorum
  • Homeowners Forum
  • Approval of Minutes (February 20, 2023)
  • Financial Report
  • Committee Reports (as needed)
  • Management Report (with Action Item List)
  • Unfinished Business:
    1. Review of fencing options (as needed)
    2. Church Point Recommended Rules Updates / Changes (as needed)
    3. Church Point Social Committee Charter Resolution (tabled at this time)
  • New Business:
    1. Review and decision on ACC applications
      1. CP-274: 1609 Meeting House Lane – replace backyard deck boards with composite along with cable railing (application in Board Package)
    2. Draft Replacement Reserve Study – awaiting Board approval
    3. Landscape contract for consideration – current contract expired 3-20-23
    4. Committee review
  • Correspondence: Solitude Lake Management Report
  • Executive Session: As needed – Review Delinquency & CCR History Report. Additionally, review of other items of confidential nature as needed.
  • Adjournment

Minutes

6:30 pm: Called to Order Board of Directors Meeting / Establish Quorum. Board members present were Jeff Babb, Ron Couture, Mike Reid, and Brian Kollar. Also present was Association Manager, Bob Garrett. Several homeowners were also present. 

Homeowners Forum:
Items discussed were landscaping, social functions, committee formations 

Minutes for February 20, 2023 were approved.

Financial Report: Presented within managers’ report. 

Committee Reports (as needed)

Management Report (with Action Item List): Management report was presented.

Unfinished Business: 

  1. Review of fencing options (as needed)
    1. Within this discussion, The Board agreed to amend rule to allow for Grade Level #1 to be employed for homes with fences alone First Court Road.
  2. Church Point Recommended Rules Updates / Changes (as needed). Noted
  3. Church Point Social Committee Charter Resolution: After Board discussion, it was to be sent back to Debbie Casey for edits.

New Business

  1. Review and decision on ACC applications: CP-274 and CP-277 were both approved.
  2. Draft Replacement Reserve Study: To be discussed and decided upon during the July 17 meeting.
  3. Landscape contract for consideration: new contract executed however for planning purposes; additional proposals were requested. 
  4. Committee review: the purposed committees were discussed and combined. Management to refine a campaign mail-out for volunteers.

Correspondence: Solitude Lake Management Report in Board package

Executive Session: As needed – Review Delinquency & CCR History Report.  Additionally, review of other items of confidential nature as needed.

8:35 PM Adjournment – Next meeting: October 16, 2023