A Board of Directors Meeting was help on Monday, February 20th, 2023 at 06:30 PM in the former Cellars Restaurant at the Church Point Manor. All Board of Directors meetings are open to HOA members of record.

Agenda

• 6:30 pm: Conduct Special Meeting of the Board of Directors to elect Officers Call to Order Board of Directors Meeting following the previous meeting
• Homeowners Forum
• Approval of Minutes (January 16, 2023)
• Financial Report
• Committee Reports (as needed)
• Management Report (with Action Item List)
• Unfinished Business:
  1. Review of fencing options (as needed)
  2. Church Point Recommended Rules Updates / Changes (as needed)
  3. Church Point Social Committee Charter Resolution (tabled at this time)
• New Business:
  1. Old social committee account – Atlantic Union Bank account – need Board motion to close out noted in minutes.
  2. Review and decision on ACC applications
     1. CP-268: 1701 Hepplewhite Mews – tree removals and mailbox replacement
     2. CP-269: 1701 Hepplewhite Mews – paver walkway and pad
     3. CP-270: 3836 Church Point Road – install White vinyl fencing for trash and AC Unit enclosures
     4. CP-271: 3817 Church Point Road – Gate connecting house to garage
     5. CP-272: 1705 Church Point Court – Addition of bedroom and bath
• Correspondence (none received)
• Executive Session: As needed – Review Delinquency & CCR History Report. Additionally, review of other items of confidential nature as needed.
• Adjournment

Minutes

6:30 pm: Conduct Special Meeting of the Board of Directors to elect Officers

Board members present were Jeff Babb, Mike Reid, and Ron Couture. Association Manager, Bob Garrett was also present along with several owners.

 As a result of the election:

• President – Jeffrey Babb
• Vice President – Mike Reid
• Secretary – Brian Kollar
• Treasurer – Ron Couture
• Director at Large – James Hegarty

Call to Order Board of Directors Meeting following the previous meeting

Board members present were Jeff Babb, Mike Reid, and Ron Couture. Association Manager, Bob Garrett was also present along with several owners.

Homeowners Forum:

Items of discussion were committees, landscaping, and general discussion 

Approval of Minutes (January 16, 2023)

Minutes were approved as presented

Financial Report 

Presented with Managers’ Report

Committee Reports (as needed)

Items discussed were the formation of the following committees:

• Architectural Committee
• Landscaping Committee
• Communications Committee
• Neighborhood Watch Committee
• Social Committee

It was decided that some of these committees will be absorbed with other committees. Once additional information is gather, management will send out a mailer to recruit individuals to fill these positions.

Management Report (with Action Item List)

Report was presented

Unfinished Business: 

1. Review of fencing options (as needed)
   Still under discussion
2. Church Point Recommended Rules Updates / Changes (as needed)
   On hold currently.
3. Church Point Social Committee Charter Resolution (tabled at this time)
   On hold currently. 

New Business

1. Old social committee account – Atlantic Union Bank account – need Board motion to close out noted in minutes.
   Motion was made and passed.
2. Review and decision on ACC applications
   1. CP-268: 1701 Hepplewhite Mews – tree removals and mailbox replacement
   2. CP-269: 1701 Hepplewhite Mews – paver walkway and pad
   3. CP-270: 3836 Church Point Road – install White vinyl fencing for trash and AC Unit enclosures
   4. CP-271: 3817 Church Point Road – Gate connecting house to garage
   5. CP-272: 1705 Church Point Court – Addition of bedroom and bath
      
      The above applications have been presented to the Board via email and management is awaiting final decisions. 
3. The Board decided to hold meeting quarterly starting with April 17, 2023

Correspondence (none received)

Executive Session: As needed – Review Delinquency & CCR History Report.  Additionally, review of other items of confidential nature as needed.

7:44 – Adjournment 

Next meeting: April 17, 2023